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Expense Management System

Expense Management System is an easy-to-use finance suite. Combining expense report data with accounting system data allows you to have full visibility and manage employees’ use of business financial resources.


Automate Operation • Boost Efficiency • Improve Visibility

Expense Management

Expense - Expense Reimbursement
Expense Reimbursement

Employee expenses can be reimbursed easily with an intuitive user interface and mobile application

Expense - Currency Conversions
Currency Conversions

Enable easy entry of expenses in different currencies and convert to foreign exchange rates

Expense - Digital Receipt
Digital Receipt

Easily capture receipts with mobile photos and a desktop drag and drop system

Expense - Budget & Expense Report
Budget & Expense Report

Analyze overall expenses by department and control excessive spending

Expense - Advanced Approval Workflow
Advanced Approval Workflow

Support rules and workflows for approval to enforce compliance of corporate expense policies

Expense - System Integration
System Integration

Easily integrate with payroll systems or accounting systems for effective e-claim process

The Perfect Expense Claim System For Your Business!

FlexSystem provides a robust and sophisticated expense management system to give your business a leading edge.

Our expense management system is designed to automate and streamline the expense claims process, including recording, tracking, approving and reimbursing expenses incurred by employees. With the FlexSystem expense management solution, you can manage the expense claims process via one centralized platform.

If you have any further questions or want to know what an expense management system can do for your business in Hong Kong, get in touch with us today.

Request for Quote

Have questions or need help getting started? Complete the form below to get a quote and accelerate your move to an integrated infrastructure.


Get Full Visibility and Manage Employee Expenses

Expense - Enforce Expense Policy

Enforce Expense Policy

Make better decisions with expense policy adjustments and budgeting

Expense - Streamline Workflows and Administration

Streamline Workflows and Administration

Prevent entry errors and increase accuracy

Expense - Optimize Workforce Productivity

Optimize Workforce Productivity

Automate processes on approving expense, submitting receipts and reimbursing employees

Expense - Great Employee Experience

Great Employee Experience

Engage employees and managers with better communication through mobile

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Expense Management System

Our easy-to-use Expense Management System allows you to have full visibility and manage employees’ use of business financial resources. When it comes to anything from expense claim processing to currency conversions ad even budget reports, enterprises in Hong Kong can easily streamline their administrative processes with our expense management system.


With us, you will be able to identify cost-saving opportunities, reduce the number of human errors, and save time on previously laborious tasks. By handing off the duties like approving expense claims to our automated system, you will be able to spend more time growing your business and on other areas which need your direct attention.


Expense Management System can also help with increasing employee satisfaction and the overall system’s efficiency. Having solid and organized financial foundations which allow you to stay compliant quickly makes growing and scaling your business more accessible than ever.


Whether you are a large multinational business or a local brand in Hong Kong, learn how our expense management system can refine your company’s processes today. On top of all this, the workforce management system helps you stay compliant with regulations under the Employment Ordinances across Hong Kong, China and Macau. Whether you want to gain a deeper analytical insight into your operations or manage your employees more effectively, find out how our workforce management system can bring your business to the next level.

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ERP Customers

  • Lan Kwai Fong Group

    Despite its comprehensiveness, the system is easy to manipulate the simple user interface to pick up trends. We needed insightful financial information for performance analysis and management. We also re-engineered the business processes so as to streamline the workflow and support the business. With the combined efforts of our team and FlexSystem, we made it. Today technology has made our life easier. We can now prepare financial analysis in a more simple, flexible and innovative way.
    Kelvin Li
    Deputy Chief Financial Officer
  • Tai Hung Fai Group

    FlexSystem is a well-established and reputable IT company in Hong Kong. Its solutions offer great flexibility and can be customized to meet our needs. The solutions also feature a high level of security with strict access control. Their consultants provide timely response and professional support to us.
    Sunny Leung
    IT Manager
  • Beijing Enterprises Water Group Ltd

    FlexSystem Consolidation System featured responsive reporting and brought several key advantages to the group, including reduction from 2 weeks to 2 hours when issuing Notes. Today only 1-2 staffs to perform the same duties, freeing other employees to focus on non-routine administrative tasks.
    Derek Chan
    Assistant Finance Manager
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