When running a Business we have particular software systems that store extremely important information. Putting the entire business into accounting software can set off red signals regarding security. After all, your bank account details, pricing and revenues along with supplier and employee details are all saved in the software. Any leak simply indicates that your entire business processes and private and confidential information may be jeopardized.
Thankfully accounting management software has inbuilt security to safeguard your data against malicious attacks. Let’s have a detailed look on what these measures are and how they protect your data:
Personnel and Location Based Security
If the accounting system you use is a pure service, the data will have to be stored on off-site servers. The accounting software firm will ensure safety of data by limiting access to certain authorized employees only, and creating authorization standards: password protection or dual approvals for server access.
A quick way to judge security is the attitude of the staff who you deal with. How do they input the data, how meticulous they are in the storage of physical and soft files, and who do they allow access to the data?
Natural Disaster Protection
When working on security plans, we tend to overlook protection against the natural disasters our area may be prone to like fires, tornadoes, or earthquakes. In the case of data storage servers being located in the same area as your workplace, there is a high chance of total data wipe out. So, during the selection of service providers, ensure that you select one that offers off location server storage.
Data Transfer Encryption
Ask your service provider about what encryption services they use and how they ensure security during transfer of data. This will not only allow you to know the procedures used to safeguard data when at storage but also during the transfer of data from one storage point to another.
The most common causes of security breach happen due to unauthorized access. This access may be internal in the company or external from attackers. However, there are numerous protection methods that can help you solve this problem. The most common protection method is authentication – from setting up an email password with its numerous requirements to an automatically expiring password, there are many forms of authentication you can choose from.
Take the assistance of your government and only hire accounting system providers that meet the regulatory requirements. To do this, it is equally essential to know about the requirements for cloud based storage, off-site storage, capital investments and board of directors amongst others beforehand. By focusing on these requirements, you can ensure that you have used the basic selection criteria for a reliable accounting firm and reliable accounting management software.